When will W-2s be mailed?

W-2’s are mailed the last week of January, of the year following the taxable year. For example, W-2s for 2007 will be mailed the last week of January, 2008.

W-2 Addresses

Faculty/Staff W-2’s are mailed to the mailing address reported on the most current W-4 Card or Change of Address Form on file with the Payroll Office. Any address changes must be received by the first or second week of January following the taxable year to ensure a correct mailing address on the W-2. If an individual worked as a student employee, the mailing address must be changed in the Admissions and Records Office, also. For further information on Student W-2s, please refer to the Student Payroll Office, W-2 Information on this web site.

International addresses or non-US addresses cannot be entered in the payroll system. However, please send us your non-US address (if that is where you want your W2 mailed), and the W2 will be manually addressed.

How many W-2s will an employee receive?

Multiple Jobs:In AIS HRMS, if an employee has multiple jobs, and/or is paid under multiple payroll types, he/she will only receive one W-2 as the system accumulates all amounts prior to printing.

Fringe Benefit W-2s: Some employees may also receive an additional one-page, 4-section, laser printed W-2 for the following fringe benefits: vehicle usage, clothing provided, awards, moving expense, etc. Note that for 2007, the value of educational tuition waivers for undergraduate and graduate level courses under $5250 is not taxable, and you will not receive a separate W-2.

What if an employee does not receive a W-2?

If you do not receive your W-2’s, please contact the payroll office in writing, requesting a duplicate. Please state full name, social security number, correct mailing address, and taxable year needed. A written signature is required. You may mail your request to the address below, or fax your request to (618) 453-3453. Duplicates will not be processed until mid February of the year the W-2s are mailed. The mailing address is:

Payroll Office
1255 Douglas Dr - 108 Miles Hall
Southern Illinois University
Carbondale IL 62901-6820