The Financial Transactions section is a collection of various types of financial transactions. Things covered in this section include check issues, transaction corrections, transfers, wires, and various financial forms.

The department of Accounting Services can verify payment of check, the address the check was mailed, and whether or not it has been cashed. 

Uncashed Checks

If a check is uncashed, it is Accounting Services' policy to have a form signed by the payee requesting a stop payment.  Once Accounting Services receives the signed form, it takes approximately 2-3 days to have a new check issued.  Payees have the option of either receiving the new check by mail or picking it up from Procurement Services in Miles Hall.  A stop payment may be placed on a check by calling Stephanie Knop at 618-536-2654 or Mary Smith at 618-536-2634. 

Cashed Checks

If a check has been cashed, the Accounting Services office can provide a copy to the vendor or individual payee.  Please call Stephanie Knop at 618-536-2654 or Mary Smith at 618-536-2634.

P-Card Corrections

The Financial Accounting section of Accounting Services is responsible for correcting P-Card transaction errors.  To process these corrections please complete the P-Card Correction form. Once the P-Card Correction form has been completed, obtain the signature of the fiscal officer or temporary delegate, and forward it to Accounting Services, Mail Code 6812. For further assistance with P-Card corrections you may contact Shawn Johns at 618-536-2628.

Grant Accounts

If the transaction involves a grant account, contact your Grant & Contract Accountant for assistance.

Note: Other P-Card related questions should be directed to Rich Jarvis, P-Card administrator, in Procurement Services at richardj@siu.edu.

Other Incorrect Charges to Your Account

If an incorrect charge appears on your account, refer to the table below for the appropriate department's contact information.

Collection Report Corrections

Collection reports are entered by the Bursar's Office. To make deposit corrections complete the Bursar Deposit Change form. For further assistance related to collection reports contact the Bursar's Office at 618-453-2221 and ask for the Cashiering Section.

Transferring Funds

Transfer vouchers are processed by the Financial Accounting area of Accounting Services .  The Transfer Voucher form is used to transfer funds between campus accounts to pay for goods purchased or services rendered. It may also be used to transfer funds between accounts within the same accounting entity. 
Transfer voucher forms should be sent to the Accounting Services department Mail Code 6812 for processing after the fiscal officers of both disbursing and receiving accounts have signed.

For further assistance with Transfer Vouchers, contact Charlie Cox at 618-536-2625.

Note: Transferring money from a state appropriated account to a non-state appropriated account can only be done for the payment of goods purchased or services rendered.  Funds cannot be transferred between state appropriated accounts, however budget can be moved between state accounts using the Budget Allocation/Adjustment form.  For assistance with budget adjustments, contact the Budget Office at 618-453-3336.

Wire Transfers

The Financial Accounting area of Accounting Services handles wire transfers.  If you are expecting a wire transfer please e-mail Jim Otto at jotto@siu.edu and Shawn Johns at shawns@siu.edu, and provide them with the following information.

• Payer Name
• Amount of Wire
• Receiving Budget Purpose
• Object Code

e-Forms

SIU Carbondale has a Web page called the Central Electronic Forms Library which was created to consolidate electronic forms on campus under a single format. The format used is Adobe Acrobat's portable document format (PDF) which has become the standard in electronic forms today. On this Web page you will find an index of forms along with a search utility to help you find the form you need. Detailed instructions describing how to create and publish a form as well as links to the software required to fill out a form. There is also a section with detailed information on using digital signatures.

Forms that are specific to the Financial Accounting area of the Accounting Services Department are listed as links below along with a short description of each.

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Financial Transaction Forms

• AIS P-Card Correction Form
(Used to make corrections to the budget purpose or the object code of a p-card transaction.)
• Transfer Voucher
(Used to make transfers between accounts.)
• EFT Payment Notification
(Used to notify Accounting Service that an electronic funds transfer has taken place and to expect a deposit.)