Carbondale Campus Frequently Asked Questions (FAQs)
As of June 11, 2008
We often receive questions concerning AIS e-Learning. The most frequent are compiled below. For any other questions concerning AIS education on the Carbondale campus, contact Accounting Services, 536-2351.
How do I know what AIS education courses to take? On the Carbondale campus, self-directed web based training is used. The Fiscal Officer and/or Supervisor determine which AIS responsibilities the employee is assigned and is responsible for ensuring the employee completes the applicable AIS eLearning courses. The AIS responsibilities correspond with the various AIS eLearning Unit/ Modules/ Learning Cycles.
What if I think that I do not have the right AIS responsibilities to do my job? AIS responsibilities are assigned based on system access paperwork completed by the employee’s department and submitted to Accounting Services. After, if you do not think the education you have received is correct for the job you do, talk to the Fiscal Officer or Supervisor in your department. They will then contact Accounting Serves and determine what AIS responsibilities are currently assigned and review if they are correct for this position in your department.
How can I request changes in AIS responsibilities for employees in my department? First, contact Accounting Services and determine what AIS responsibilities are currently assigned. This will ensure that the assigned responsibilities are activated and access is correctly enabled. After that, if the responsibilities need to be revised, submit the changes by using forms that are available through the AIS homepage using the Electronic Forms (E-Forms) link: http://www.siu.edu/~ais/eforms.htm. The AIS forms and instructions are in the Carbondale Campus area under the “Accounting Services” link. Forms available include Request for Change in Existing User AIS Responsibilities; Request for New User Access; Request New Budget Purpose or Unit / Change in Budget Purpose; Temporary Delegation of Fiscal Officer Authority.
How do I obtain AIS access for a new employee or a present employee without AIS access? Just submit an Electronic Form available through the AIS homepage using the Electronic Forms (E-Forms) link: http://www.siu.edu/~ais/eforms.htm. The AIS forms and instructions are in the Carbondale Campus area under the “Accounting Services” link. Forms available include; Request for Change in Existing User AIS Responsibilities; Request for New User Access; Request New Budget Purpose or Unit / Change in Budget Purpose; Temporary Delegation of Fiscal Officer Authority.
Are courses optional or required? Some responsibilities have courses that are REQUIRED for all end users. Responsibilities that require these courses are those that have data entry capability. Optional courses are available for those responsibilities that do not have data entry capability and are offered as self-directed education. The responsibilities where optional courses are provided are usually those with inquiry and reporting functionality.