eLearning - Course Catalog
11i Course Catalog
SIU’s Administrative Information System (AIS) is a powerful resource; to be effective, University personnel must be well trained in its operation. Self-directed education for departmental end users will be offered according to the individual’s job responsibilities. This catalogue lists all units offered online for self-direction; they are categorized according to the users’ needs.
GENERAL PREREQUISITES: The following units are recommended for all SIU personnel using the SIU Administrative Information System.
Unit Number |
Unit Name |
Prerequisite |
Description |
Unit 1 |
AIS Overview and Chart of Accounts |
None |
Introduces SIU personnel to an overview of the overall AIS process. Includes the introduction of the SIU Chart of Accounts structure. This course is a foundation for all other courses. |
Unit 2 |
Navigation |
Unit 1 |
Provides SIU personnel with all aspects of navigating through the AIS applications. Topics include system logon, starting an application, switching responsibilities, top-ten list, using menus, keyboard shortcuts, the applications toolbar, using lists of values, using the calendar to enter dates, using flexfields, queries and Folder Tools. Also included are directions for submitting report requests. This unit is a foundation for all other self-directed offerings, with the exception of Unit 1. |
DEPARTMENTAL END USER ON-LINE SELF-DIRECTED EDUCATION: The following units are designed for SIU personnel in academic departments and administrative units other than the central business offices (e.g. Purchasing, Accounts Payable, etc.). Your AIS Campus Coordinator will advise you which Units to review.
Unit Number |
Unit Name |
Prerequisite |
Description |
Unit 3 |
Fiscal Officer (FO)/ Delegate Inquiry and Reporting |
Units 1 & 2 |
This unit is recommended for fiscal officer/delegates; it is designed to demonstrate basic system inquiries (e.g. account balances) to all fiscal officer/delegates. Includes report submission. |
Unit 4 |
Department Buyer |
Units 1 & 2 |
Unit demonstrates how to enter releases against Planned Purchase Orders. It will also show how to locate specific data about existing orders. This eLearning version of Unit 4 is recommended for review, prior to attending formal, instructor-led training. Formal training must be attended prior to the Department Buyer responsibility being activated. |
Unit 5
|
PO Department Buyer |
Units 1 & 2 |
Direction and practice in entering standard purchase orders ‘less than $1,500’. The unit will also demonstrate how to find status and summary information on existing purchase orders and suppliers. This eLearning version of Unit 5 is recommended for review, prior to attending formal, instructor-led training. Formal training must be attended prior to the PO Department Buyer responsibility being activated. |
Unit 6 |
Department Receiver |
Units 1 & 2 |
Information is directed to users given the responsibility of entering receipts for goods shipped directly to the department, rather than to Central Receiving. Topics include receipts, receiving transactions, and summary data about existing purchase orders. This eLearning version of Unit 6 is recommended for review, prior to attending formal, instructor-led training. Formal training must be attended prior to the Department Receiver responsibility being activated. |
Unit 7 |
Fixed Assets Managerials Inquiry and Reporting |
Units 1 & 2 |
All aspects of fixed asset inquiry and submission of standard reports. This Unit is recommended for staff responsible for maintaining inventory and filing the Change of Status of Equipment forms for their Department/ Unit. |
Unit 8 |
SIU HRMS Department View |
Unit 2 |
Available for department end users who access AIS to view information relative to an employee’s assignment, address or phone number(s). |