Unit 5: SIU PO Department Buyer

Unit 5 is a series of educational tutorials available for those with the SIU PO Department Buyer responsibility within AIS. This responsibility is currently used only at the School of Medicine in Springfield.

A Practice/ Training database (TRNT) is provided for your convenience. Access it using the Related Link on the right. User names and passwords you will need to access TRNT are provided on the on the eLearning web-site via the link "User Names & Passwords".

New Users:

These eLearning Tutorials will help you become familiar with the SIU PO Department Buyer function prior to formal training. Hands-on, instructor-led training is required for the SIU PO Department Buyer responsibility. You will be contacted by your campus coordinator with details.

Existing Users:

These eLearning tutorials will acquaint you with 11i. The tutorials are the only 11i education necessary, unless you would like additional help. If you would like additional help, contact your campus coordinator to find out the schedule for your campus.

Begin by clicking the link: Introduction and Sign On. After completing the introduction, click on the Module 1 link and then each of the Learning Cycle links within the Module. There are six Modules in the SIU PO Department Buyer Unit. View the tutorials in the order listed.  They may be repeated as often as necessary.  At the end of each tutorial there is a link to a  “Printable Version” of the information.

Module 1: Supplier Inquiry

• Learning Cycle 1: Find Supplier Information
• Learning Cycle 2: Identifying Inactive Suppliers & Additional Search Techniques
• Learning Cycle 3: Request for New Supplier/Site

Module 2: PO Summary Overview*

• Learning Cycle 1: Finding Purchase Order Summary Information
• Learning Cycle 2: Inquire Menu
• Learning Cycle 3: Additional Search Techniques

*Note: The Purchase Order Summary module also appears in Unit 4 - SIU Department Buyer and Unit 6 - SIU Department Receiver. If you have either of these responsibilities, along with SIU PO Department Buyer, you only need to review the information once. Unit 4 - SIU Department Buyer has one additional Learning Cycle, LC4-Calculating the Remaining Balance of a PPO, that only Department Buyers need to review.

Module 3: PO Entry Overview

• Learning Cycle 1: Setting Preferences
• Learning Cycle 2: Entering the Standard PO Header
• Learning Cycle 3: Entering the Standard PO Lines
• Learning Cycle 4: Entering the Standard PO Terms & Shipments
• Learning Cycle 5: Entering the Standard PO Distributions
• Learning Cycle 6: Attachments
• Learning Cycle 7: Submitting the PO for Approval
• Learning Cycle 8: Change Orders

 

Appendix A:  Accessing the SIUSOM Fin&Admin Home Page - Under Review (11/26/07)

Module 4: Purchase Order Change History

• Learning Cycle 1: Detail & Comparison of Revised Purchase Orders

 

Module 5: Notifications Overview

• Learning Cycle 1: Filtering Notifications
• Learning Cycle 2: FYI Notifications
• Learning Cycle 3: To Do Notifications
• Learning Cycle 4: Notification Scenarios

 

Module 6: GL & PO Date Errors

• Learning Cycle 1: GL Date Error & Purchasing Period Closed Error

Glossary

 

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