Southern Illinois University Carbondale

Faculty/Staff Payrolls

--FREQUENTLY ASKED QUESTIONS--

*Question?*	*Payroll Type*	*Answer*

Can you give me driving directions from off-campus to Miles Hall?	ALL	Directions from 13 East or 13 West – would probably bring them down Oakland to Campus Lake, then turn right into Greek Row area

Who do I talk to if I dispute the hours on my check?	BW	Check with your department; if hours are not correct, dept needs to contact payroll.

Wrong address – I changed my address at Woody Hall or on Saluki Net, why isn’t it correct?	MO	Any address changes need to be made in Payroll as well, because the campus isn’t linked together. By not changing your address in Payroll, anything Payroll or Accounts Payable sends you will go to a wrong address. You can get the change of address form from your department or off of the Payroll website, and send directly to the Payroll department.

I want to stop my union dues deduction, who do I need to talk to?	MO	You need to speak with Wayne Heern 453-6600, at Human Resources/Data Control. He is at 804 S Elizabeth . He has the form needed to stop the deduction and will forward to Payroll.

Can I have my money split to go to different banks/accounts?	MO	We can’t split money into different accounts. If you check with your bank, they may offer those services.

If I don’t choose direct deposit, where can I pick my check up at? Or if my pre-note check is pick-up, where do I pick it up at?	MO	You can pick your check up on payday, at 108 Miles Hall, in Accounts Payable, Room 105.

I have a 9 month appointment and I want it spread over 12 months. How do I do that?	MO	You need to complete the Prorate Authorization Form. You can get the form, from either the Payroll department or Human Resources/Data Control. It needs to be completed and returned to Human Resources/Data Control at 804 S. Elizabeth. NOTE: If you have a fiscal salary basis, it currently can not be prorated due to system and personnel requirements and limitations.

When are original W2s mailed for the preceding tax year. For example, when are original W2s mailed for tax year 2008?	All	The original W2s will be mailed before the end of January following the end of the tax year. For tax year 2008, the W2s will be mailed by January 31, 2009

When can I request a duplicate W2 if I know my address was not correct?	All	Duplicate W-2 Request Procedures

How many W2s should I expect to receive, especially if I have had several jobs or assignments in the tax year?	All	AIS W-2s, Fringe Benefit W-2s, Educational Tuition Waivers.


I got my Statement of Earnings, and it says net deposit zero, why is that?	MO	That indicates that this check is your pre-note check, in order to do the test transmission to your bank. According to what you chose on your EDD form, this paycheck will either be mailed to your address that is in AIS, or you will need to pick it up on payday in Accounts Payable.

I need to change my withholdings for taxes, how can I do that?	MO	You need to complete a new W-4 card. You can get that on the payroll website at www.siu.edu/~payroll/, in forms. It’s a one page form, the top is Federal, and the bottom is State. Download and complete the form and return to the payroll office through campus mail, or regular mail if off campus. The mail code for payroll is 6820

I’m paid monthly, and since the 1 st falls on a weekend/holiday, when will I be paid?	MO	If payday is on a weekend or holiday, you will be paid the day before the weekend or holiday, exceptions to that rule are in June and December, in which pay dates are different. For June payday is the 30 th, unless the 30 th is a weekend or holiday, in which it will be paid the day before, and that is because of the end of the fiscal year. December payday is the day after the New Year holiday in January, because you are only allowed 12 paydays in a calendar year.

I don’t have direct deposit now, and I want to have my checks deposited into my bank, Or I have direct deposit now and I am changing banks, how do I go about doing that?	MO	In order to sign up for direct deposit or to change banks, you need to complete an Authorization for Payroll Electronic Direct Deposit form. That form is available on the payroll website at www.siu.edu/~payroll/, in forms. Download and complete the form and return to the payroll office through campus mail. The mail code for payroll is 6820.

I’m going on Disability and wondered if my Disability checks will come thru the University payroll system?	BW/SM	No, the Disability checks do not come thru the University Payroll System.

What does the Department do with the Payroll Certifications?	BW/SM	The information on the Certification is to be verified by the department immediately after receiving the certification, then the department is to properly sign and file for three years for audit purposes.

The time transmittal is due to be returned, but the Fiscal Officer or delegate are not available for a signature, what should I do?	BW/SM	In order to assure the time arrives before the payroll runs, send an unsigned copy with the time reported. After you acquire the required signatures, send the original as soon as possible.

I have an employee who is on two different budget purposes, how do I report their time?	BW/SM	Once the employee’s assignment and costing are entered in the system by data control, the system should generate a transmittal for each budget purpose that they are costed to. Report the number of hours worked for the correct budget purpose on the appropriate transmittal.

The only employee on our transmittal had no hours this pay period, do I have to return the transmittal anyway?	BW/SM	Yes, just enter 0 number of hours and return before the deadline. Payroll has to account for each transmittal.

What forms of ID are accepted when picking up my check?	All	A picture ID is required, such as SIUC id or driver’s license.

If I don’t have a bank account, where can I get my check cashed?	All	Carbondale Currency Exchange, located at 606 S Illinois , cashes checks for a small fee.

What time can I get my check?	All	Accounts Payable hours are 8 a.m.– 4:30 p.m. M-F

I want to change my number of exemptions. Do I have to come to the payroll office to do this?	All	No. On our payroll website under forms, select W-4 form, print and complete. Either submit to the address at the bottom of the form or bring to the payroll office.

I have a 9 month academic contract but my pay is prorated. I am leaving the university at the end of the term. When will I be receiving my remaining prorate pay?	MO	You are paid your remaining prorate on the first available pay date after your departure with the university.

I have changed banks and want to change my electronic direct deposit to my new bank? Where can I get the form to do so?	MO, SM/BW	On our payroll website under forms, select Electronic Direct Deposit form, print it out, complete with proper documentation and either submit to the address at the bottom of the form or bring by the payroll office. You can also come to the payroll office to receive and complete the form.

I am a graduate assistant who will be graduating at the end of term and leaving the area. I will be closing my bank account. How can I receive my last paycheck?	MO	Come to payroll to submit a revocation of your Electronic Direct Deposit and submit a self addressed stamped envelope to Accounts Payable for your last paycheck.

I have worked for the university before. Approximately one year ago. Do I have to fill out another W-4 or EDD form.	ALL	If over a year has passed we prefer that you complete a new W-4 or EDD. Information may have changes within that year on your EDD or W-4. Address, deductions, banking information, etc.

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