Electronic Imaging
Micrographics now offers its customers the option of electronic imaging. This process includes the scanning of paper records to CD and then burning those scanned images to microfilm. This will maintain the integrity of the departments' compliance with the State Records Act. Each department will receive a copy of the CD and Micrographics will keep a copy as a back up.
Records must be data-prepped with a few additions to be made in the target sheets. See checklist for further details. You must also put a box label for scanning on the records that are being scanned. This label is different from the box label for microfilming. Make sure you put the right label on your boxes. A target sheet will be provided for the departments, but it is the department's responsibility to have this target sheet duplicated. For the best results please have Printing/Duplicating duplicate these sheets, or you may fill these sheets out on-line, or you may print the form from on-line if you choose to write-in the information. Below is the list of forms that are available on-line:
MICROGRAPHICS HAS COMPLETED CONVERTING OUR OLD TELEFORMS OVER TO OUR NEW FORMS PROGRAM WHICH WILL ALLOW OUR CUSTOMERS TO WORK WITH ADOBE ACROBAT 7. THESE FORMS ARE NOW AVAILABLE ON LINE. HOWEVER, THERE ARE A FEW OF THE OLDER FORMS WHICH ARE STILL LISTED THAT WE CANNOT CURRENTLY CONVERT DUE TO ISSUES WITH CERTAIN DEPARTMENTS. YOU MAY NOW USE THESE NEW FORMS AS LONG AS YOU HAVE UPGRADED TO ADOBE READER 7. (If you do not upgrade to the new Adobe you can still use the new form but some of the functions cannot be used and you will get error messages when you first begin).
If you do not have Adobe Reader7, please go to Adobe Acrobat link and follow the procedures for the free download.
- Acctounting Services Appro/Recon
- Accounting Services Restricted Accounts
- Administration of Justice
- Archives
- Archives Index
- Accounts Payable
- Accounts Payable 2005 & 2006
- Accounts Payable 2007
- Accounts Payable 2006
- Accounts Payable Bursar Check Register
- Accounts Payable Check Register
- Accounts Payable FAS System
- Accounts Payable Grants & Foundation
- Accounts Payable Payroll Invoices
- Accounts Payable State Tape Check Register
- Accounts Payable Travel Vouchers
- Accounts Payable Stiles
- Art and Design
- Art and Design Sabbaticals
- ASA Dean - Personnel Records
- Board of Trustees Appeals
- Board of Trustees Collective Bargaining
- Budget Office Files
- Budget Office Chancellor Accounts
- Budget Office Budget Allocation/Adjustment Form
- Budget Office Defense Files
- Budget Office Operating Budget
- Budget Office Ramp
- Budget Office Ramp Backup
- Bursar Collection & Refunds
- Bursar Military Program Refunds
- Bursar Refund Records
- Bursar Returned Checks
- Cancelled P Cards
- CASA Course Registration Forms
- Center for Environmental Health & Safety
- Center for Environmental Health & Safety Final Report
- Center for Environmental Health & Safety Personnel Occupational Exposure Rate Records
- Center for Environmental Health & Safety Sample Report
- CESL Program Participant Files
- Clinical Center Client Files
- Coal Research Center Annual Reports
- COBA Inactive Student Files
- COBA Closed Registration Forms
- COBA Course Registration Forms
- College of Science - Chair Meeting
- College of Engineering - Military Programs - CRF
- Constituent Relations & Special Events
- Continuing Education Class List
- Counseling Center DCFS Files
- Counseling Center Client Files
- Counseling Center Client Files LD ADHD
- Counseling Center COD Requests
- Counseling Center Internship Applicant Files
- Counseling Center Internship Files
- Counseling Center Staff/Personnel Files
- Counseling Center Weekly Activity Sheets
- DFI
- Emergency Dental Service
- Family Practice
- Family Practice Resident Files
- Financial Aid GSL
- Financial Aid Military Programs Tuition Assistance
- Financial Aid Student Employment Files
- Fringe Benefits
- General Counsel
- General Counsel Administrative
- General Counsel Agreements
- General Counsel Complaint/Grievance
- General Counsel Legal
- Graduate School Registration Cards
- Graduate School Student Files
- Health Service Billing
- Health Service Deposit Records
- Health Service Immunizations
- Health Service Insurance
- Health Service Medical Records
- Health Service CESL Medical Records
- Health Service Staff Medical Records
- Health Service Travel Medical Records
- Health Service Wellness Center
- Honors Program
- Honors Program Correspondence
- Honors P-Card Files
- Honors Special Majors
- Honors Thesis
- Inactive CS/Faculty Files
- Intercollegiate Athletics
- Intercollegiate Athletics Fiscal Administration Forms
- Intercollegiate Athletics Foundation - Budget Officer Forms
- Intercollegiate Athletics P Card
- International Tax
- Institutional Research & Studies
- Illinois Board of Higher Education
- Laboratory Animal Program - Vivarium
- Library Affairs
- Medprep
- Micrographics
- Off Campus Registration Forms
- Office of the Associate Provost
- Office of the Chancellor Correspondence
- Office of the Chancellor Defense Files
- Office of the President Accounting Reports
- Office of the President Bank Statements
- Office of the President Collateral
- Office of the President Collective Bargaining
- Office of the President Construction Draws
- Office of the President Land Tracts
- Office of the President Investment Reports
- ORDA
- Original Applications
- Parking-Faculty Decals
- Parking-Student Decals
- Payroll - Old Records
- Police Department 05
- Project 12-Ways
- Provost & Vice Chancellor Administration
- Provost & Vice Chancellor Defense Files
- Provost & Vice Chancellor RME/NPR Files
- Provost & Vice Chancellor Searches
- Public Safety Past Employees
- Purchasing
- Purchasing BAF
- Purchasing Cancelled P-Card
- Purchasing CMS
- Purchasing Contract/Lease
- Purchasing P-Card
- Purchasing International Tax
- Purchasing W-9
- Purchasing W-9 Other
- Radiation Safety
- School of Law Course Files
- School of Law Student Files
- Student Health Center Injury Assessment
- Student Support Services
- Undergraduate Advisement
- University Communications BRF
- University Communications Press Release
- University Risk Management
- University Risk Management Policies
- VCGS Administrative Correspondence
- VCGS College & Departmental Correspondence
- VP Academic Affairs BOT Academic Matters Committee
- VP Academic Affairs Defense Files
- VP Academic Affairs Subject Files
- VP Financial and Administrative Affairs Subject Files
- VPFA BOT Architecture & Design
- VPFA BOT Finance Committee
- VPFA Capital Projects
- VPFA Defense Files
- VPFA Internal Operating Budgets
- VPFA Personnel Listings
- VPFA Pooled Investments
- WED Criminal Background Checks
- WED Course Request Forms
- WED Grade Books
- WED Inactive Student Files
- WED Miscellaneous Files
- WED Nurse Aid Testing
- Workers Compensation
INSTRUCTIONS FOR FILLING OUT ELECTRONIC FORMS
**To fill out form, place cursor in first box and type letter or number. Tab to advance to the next box until you have completed the form.
***When you have finished filling out the form and have printed it, please press the reset button to continue.